• Administrative Specialist

    Locations US-MI-Grand Rapids
    Posted Date 3 weeks ago(7/26/2018 5:14 PM)
    Job ID
    2018-1209
    # of Openings
    1
    Category
    Administrative/Clerical
    US Starting Rate
    USD $18.05/Hr.
  • Overview

    The Timothy Leadership Training Institute is looking for an experienced Administrative Specialist to support its Director and programs 18 hours a week. The position will be located at 1700 E 28th Street, Grand Rapids, Michigan and will work with colleagues both in-person and remotely. The position includes significant use of Google Suite, Facebook, Asana, and other software and will help create and publish social media posts for the organization. TLTI programs include the Timothy Leadership Training Program, Coffee Break (Discover Your Bible), and Educational Care.

    A detailed description is below. For consideration, complete an on-line application attaching a current cover letter and resume by August 10, 2018.

     

    Responsibilities

    ESSENTIAL DUTIES include the following:
    1. Answer and screen phone calls, provide information as needed.
    2. Respond to general requests for information and materials and ensure proper handling of all general correspondence.
    3. Schedule appointments and handle the logistics for meetings, routine conferences, and travel.
    4. Coordinate and organize all aspects of conference(s) (e.g., research and choose venues, arrange travel and transportation of attendees, collect and organize event material and other necessary logistics).
    5. Prepare, including drafting and editing, correspondence and reports, and presentations.
    6. Organize and maintain all correspondence, files and records.
    7. Record and distribute minutes from assigned meetings.
    8. Prepare and process invoices, check requests and expense reports as applicable.
    9. Routine copying, printing and gathering of information, as needed.
    10. Work with appropriate department to ensure that information is correct and up to date on applicable web-sites.
    11. Other duties as assigned.

    Supervisory Responsibilities

    None

    Qualifications

    1. Able to respect and support the mission, vision and values of the CRCNA>
    2. Demonstrated intermediate proficiency in commonly used computer applications
    3. Basic knowledge of standard procedures, practices and equipment in a professional office setting.
    4. Proven ability to plan and organize tasks and responsibilities including multitasking, setting priorities and deadlines, etc.
    5. Basic verbal and written communication skills.
    6. Ability to establish and maintain cooperative working relationships with co-workers and external contacts

    Additional Information

    1. Some college coursework
    2. Knowledge/skills related to standard office routines and equipment. Prior office administrative experience preferred.

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
    • Traditional climate controlled office environment

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