World Renew, an agency of the Christian Reformed Church, is looking for a full-time Financial Program Manager. This position is responsible for World Renew’s (WR) grant financial management by providing support to the home office Grants Managers and Special Donor Funds (grants only) in financial management. Specifically, ensuring field compliance with grants and providing training when necessary to ensure this, and ensuring World Renew’s overall successful performance in financial management for grants/special funds administered by the Program Excellence Team. The position will work in Grand Rapids, Michigan.
A detailed description is below. For consideration, complete an on-line application attaching a current cover letter and resume by August 24, 2018.
ESSENTIAL DUTIES include the following:
1. Oversight of the financial side of proposals, applications, preparation
a. Perform detailed review and quality control of active proposals, including required budget schedules, proformas, budget spreadsheets, and budget narratives
b. Set and maintain standards, templates, and tools for preparing quality cost proposals as required by donor and documenting and storing required files
c. Evaluate WR’s full cost recovery, and ensure both direct and indirect costs are incorporated in all proposals
d. Assist in the negotiation of contribution agreements (i.e. Canadian proposals and other funders)
e. Assist WR field staff with their work with local partner organizations to develop grant sub-award budgets for inclusion in larger proposals (i.e.United States Agency for International Development (for international work),Federal Emergency Management Agency (for Disaster Response Services work), that require detailed sub-award budgets; and provide high quality review and feedback on proposal budgets
2. Financial management of grants
a. Monitor financial details related to grants, including fund transfer dates, transfer amounts, field expenditures and cost share expenditures
b. Ensure that costs directly charged to external grants comply with the grant agreement and all applicable regulations. Work with finance staff to ensure that these costs are correctly coded in the general ledger, and appropriately reported to the donor
c. Monitor award expenditure variances and coordinate necessary budget modifications
d. Working with appropriate Program Excellence (PE) team staff, coordinate financial reporting to meet external donor requirements on a timely basis
e. Consolidate financial reports from multiple countries/partners (sometimes with multi-currencies) to prepare donor reports
f. Provide financial reports as needed for analysis of spending activity on a grant. Categorize transactions to align with the submitted budget. Review spending and notify grant manager of any deviations from planned budget. Work with grants program managers in the creation of budgets - providing information like current fringe rate (and breakdown), policies on depreciation, etc. Work with program manager and field staff on reallocation of funds (if deemed necessary)
g. Undertake periodic project visits for financial data reviews, financial training, or workshop presentations as part of overall project monitoring as required in donor budget agreement or when deemed critical for successful implementation of the grant
The requirements listed below are representative of the knowledge, skill and/or ability required.
1. Professing membership in a Christian Reformed congregation, or of a church in ecclesiastical fellowship with the CRCNA, and agreement with the doctrine of the church signified by signing a covenant statement
2. Demonstrated competence in effective in-person and written communication
3. Strong interpersonal skills; flexible and adaptable team player
4. Motivated and able to network with a wide variety of stakeholder groups with diverse value systems and cultures
5. Excellent analytical skills
6. Excellent organizational and project management skills and demonstrated ability to manage several complex projects at once
7. Demonstrated competency in various computer applications, fundraising databases, Google products, Microsoft Office (Excel), and familiarity with Grants.gov, Devex, Workspace, cybergrants, and other online grant submission forms and tools
8. Knowledge of federal regulations governing grant/financial management, and audits
9. Demonstrated commitment to promote a work environment that values diversity and equality, as well as have respectful relationships with others
10. Demonstrated commitment to promote gender equality in all aspects of World Renew’s programming, plans, policies and organizational structure
11. Ability and willingness to travel domestically and internationally, possibly with short notice
12. Proactive and able to work with minimal supervision
1. A Bachelor’s Degree is required
2. Minimum three years of Finance related experience (accounting and budgeting)
3. Experience managing grants with international development programs and donor funds strongly preferred
4. Experience traveling to and working cross-culturally with vulnerable communities internationally preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Travel of approximately 10-15% of working hours, meetings during non-business hours and occasional overnight stays is expected.
2. Minimum of two international trip per year to World Renew international programs for staff/partner competency development in grant financial management.
3. Extended time spent in front of computer screen using electronic mail
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Occasional international travel to destinations with rough terrain, unreliable access to water and electricity, and increased exposure to illness.